Payment Terms regroup all the conditions under which a sale is completed and paid. They can be applied to sales orders, customer invoices, and supplier bills, mostly to ensure that they will be correctly paid, and on time. These conditions cover:
- The due date
- Some discounts
- Any other condition on the payment
Defining Payment Terms automates the computation of payments due dates, both for invoices and bills. This is particularly helpful in managing installment plans.
An installment plan allows the customers to pay an invoice in parts, with the amounts and payment dates defined beforehand by the seller.
Examples of Payment Terms:
- Immediate PaymentThe full payment is due on the day of the invoice's issuance.
- 15 Days (or Net 15)The full payment is due 15 days after the invoice date.
- 21 MFIThe full payment is due by the 21st of the month following the invoice date.
- 2% 10, Net 30 EOM2% cash discount if the payment is received within ten days. Otherwise, the full payment is due at the end of the month following the invoice date.
Payment terms are not to be confused with payment in several parts. If, for a specific order, you invoice the customer in two parts, that is nor a payment term nor an installment plan, but an invoicing policy.
Go toand click on Create.
The Description on the Invoice is the displayed text on a sale order, invoice, or bill.
In the Terms section, you can add a set of rules, that we call terms, to define what needs to be paid, and by which due date.
To add a term, click on Add a line, and define its Type, Value, and Due Date Computation.
- Terms are computed in the order they are set up.
- The balance should always be used for the last line.
In the following example, 30% of the invoice is due on the day of issuance of the invoice, and the balance is due at the end of the following month.
Using Payment Terms
Payment Terms can be defined with the Payment Terms field on:
- ContactsTo set specific payment terms automatically on new sales orders, invoices, and bills of a contact. This can be modified in the contact’s Form View, under the Sales & Purchase tab.
- QuotationsTo set specific payment terms automatically on all invoices generated from a quotation.
- Customer InvoicesTo set specific payment terms on an invoice.
- Vendor BillsTo set specific payment terms on a bill. This is mostly useful when you need to manage vendor terms with several installments. Otherwise, setting the Due Date is enough.
Invoices with specific Payment Terms generate different Journal Entries, with one Journal Item for each different Due Date computed.
This makes for easier Follow-ups and Reconciliation since Odoo takes each due date into account, rather than just the balance due date.
In the following example, an invoice of $1000 has been issued with the following payment terms: 30% of the invoice is due on the day of issuance of the invoice, and the balance is due at the end of the following month.
The $1000 debited on the Account Receivable is split into two distinct Journal Items. Both of them have their own Due Date.
|Account Receivable||February 21||300|
|Account Receivable||March 31||700|
This allows for easier reconciliation and to accurately follow up late payments.